Top Tips: How to Convert PowerPoint Presentation to PDF

The Covid-19 pandemic has resulted in schools shifting their way of teaching students all across the world. It has changed the education system from classroom teaching to online learning. Thus, the need to adapt to new technologies arises.

Online educators often provide their teaching materials in a Powerpoint presentation. Hence, the students will use them for their lectures. However, PPT files are not always accessible to every device.

Fortunately, you can now convert PPT to PDF. Your PPT slides can now be your modules! PDF format files present the document in a readable or viewable manner. Here are some ways that you can use for your document conversion.

Using PDF converters

There are various online tools that can convert PPT to PDF free of charge, providing users with additional features, such as customizing the output of a PDF file, editing and the security of a document, converting files in bulk, and many others.

This is especially handy and usable for those PowerPoint versions that are in 2010 and earlier, as these versions don’t provide additional features.

PDF converters are subdivided into three categories: PDF printers, Online Converters, and Desktop Converters.

1.  PDF Printers

PDF printer works as a Microsoft Windows printer and allows you to write PDF documents from virtually any Microsoft Windows application.

These tools print PDF from almost any Windows program. It also allows you to modify the page size and orientation, change the quality, and play with other settings before converting a presentation.

Some of the programs that are under this category are bullzip, Adobe PDF printer, and CutePDF.

2.  Online Converters

There are various online tools that you can see on the web. You just have to drag the document from your computer files or dropbox. After a few clicks, your file is now converted.

However, some of the online tools have a limitation on the file size. But also provides editing options that you can apply to your documents such as the paper size and margins.

Some of the popular online tools are SmallPDF and IlovePDF.

3.  Desktop Converters

Desktop converters are commonly paid products. However, some of them provide free trials that you can try on for the first month. This does not limit you on the number of conversions per day and available for offline use.

You have the option to download and install one of these programs: DOC2PDF, PrimoPDF, or Adobe Acrobat DC.

Using MS Powerpoint:

The fastest way to convert your Powerpoint presentation is to use the “Save As” option.

  1. On the file tab, click ” Save As”.
  2. Choose PDF (*.pdf) from the Save As type drop-down menu.
  3. Click Save.

However, there are different ways on how to convert your PPT presentations depending on the software installed on your computer that you are using.

For students who want to convert the PPT slides into a PDF module, this is a great option.

Since it preserves the layout, formatting, images, and fonts. The contents cannot be easily changed when converted. You can also have an option to specify the number of slides to appear in the Slides per page dropdown box, and modify the order (Horizontal or Vertical).

This won’t require you to stay online for the conversion thus makes it very convenient to use. In just a few seconds of waiting, the file will be converted into a PDF file that is also open for sharing.


Although PowerPoint remains the best presentation software, it is not the best format for distributing your file to multiple people. On the other hand, a PDF document is viewed the same way by every user. In this way, you don’t need to worry about whether the recipients have received the document with the same output as the original copy you have sent.

This is very timely for today’s education system since most schools have adapted to online learning. High-resolution PDFs are ideal for sharing and printing static slides that can be used as modules. It depends on your convenience or your computer’s compatibility on what method you are going to follow for your document conversion. Should this article have helped you, feel free to share your insights with your colleagues to help them organize their files!

Nathaniel Villa
Nathaniel Villa