There are many features of Gmail that make our work easier to manage. With Gmail, you can easily maintain an address book, as the persons with whom you want to communicate are automatically added to the list. Further, you can also add data manually to your pre-existing contact list. Often, certain situations may compel you to move or copy your precious collection of correspondents to another account or to a desktop email program. Exporting contacts from Gmail is more than easy. However, if you are not enough acquainted in the technical domain, then it may sound rather complicated. Read this article to know more about how to export Gmail contacts and gain a clear insight into how you can do it efficiently.
What Is The Need To Export Gmail Contacts?
Before we proceed to the steps that can help you in exporting the contacts from Gmail, let us know why you need to do it in the first place. Here are a few highlighting points on why you need to export Gmail contacts, have a look:
- In case you need to change your email account, then exporting the contacts is a wise decision.
- If you need to create a new account, then exporting the contacts and storing the data gets the top priority.
- In case of emergencies, you might need to have a backup of your email contacts or you might need a printed hard copy. Then, the only choice is to export the contacts.
Now that you are well accustomed to the facts, let us get to know some easy hacks that can help in exporting the contacts.
Simple Hacks On How To Export Contacts From Gmail
Follow the steps mentioned below, to export your full Gmail contact list from the address book.
Step 1: Navigate To The Gmail Contact Option
At first, you need to log into your Gmail account with the accurate username and password from your default web browser. Click on the Gmail button on the top left corner, and navigate to your Gmail contact. Simply log in to your Gmail account and select the Contacts option from the menu. Alternatively, if you have enabled the Gmail keyboard shortcuts from the settings, then just press GC.
Step 2: Select The Contacts
When the Contact toolbar appears, click on the More button. A new menu will show up on your screen. Locate the Export option and click on it. If you want to export your entire address book, then, at first, you must ensure that you have selected the ‘All Contacts’ option. You can easily locate the option under ‘ Which contacts do you want to export?’ label. Additionally, you can also choose to export any Google contact group.
Step 3: Manually Selecting Contacts
Additionally, if you want to export only the contacts you have manually added to your Gmail address book, then select the ‘Group My Contacts’ option beneath the ‘Which contacts do you want to export?’ label.
Step 4: Select The Export Format
If you want to render maximum compatibility for all the exported contacts, then click on the option ‘Outlook CSV format’ under the ‘Which export format?’ label. This will act as an added advantage in exporting all data as it converts names to your default character encoding. The Gmail format uses a Unicode to preserve international characters. Few of the email programs do not support this feature. Alternatively, you can also utilize the vCard which is an internet standard to support your contacts.
Step 5: Allow The Process To Begin
Finally, you need to click on the Export button and wait patiently until the action gets executed. Try not to disrupt the process. Based on the choices you made in the process, a pop-up will appear designated as ‘Gmail-to-outlook.csv’ or ‘Gmail.csv’ or ‘contacts.vcf.’ Save the file to your desktop.
Now, you can easily use this file to import the contact list into any other account. If you want, you can also edit them with applications like MS Excel. Furthermore, this file will also prove to be beneficial if you want to restore the contacts.
If you are confused about choosing the export format, then gain requisite help from the below-mentioned points. Get to know what each of these options signifies when the concern is to export Gmail contacts.
- Google CSV format- If you select this option, then you might be in need to add these contacts to another Gmail account.
- Outlook CSV format- If you are selecting this option, then you might be in need to add these contacts to either Outlook or Yahoo, or another email service.
- vCard format- If you want to add the contacts to your Apple Mail, then you have to click on this option.
Now, that you are fully accustomed with the DIY hacks, export the contacts from your Gmail, whenever required. However, often while carrying out the process, you might get an error message. This problem generally occurs if you are trying to import more than 2000 contacts at a time. Like any other email service, Gmail is also prone to certain technical glitches. But it still continues to be the top preference as all its functionalities and features are intended to make our lives better.